TL;DR: Spark adds email templates that allow you lot to write an email once, include placeholders for names, numbers, etc, and re-employ it when needed to save time.

Update: Email templates are now available on Android. Update Spark to version 2.3.0 and start using templates right at present!

E-mail has become an integral office of our lives today, predominantly and then every bit function of our work lives. Email is used for all kinds of purposes and tasks, related to both internal and external advice. If sending out or replying to emails is a core element of your twenty-four hour period-to-day schedule, so there's a very good chance that repeatedly sending out the same emails has gotten boring and frustrating.

By and large, the text in the email body is reused when contacting clients, sharing project updates with your squad, and peculiarly when responding to queries and support requests. In most of these cases, a bulk of the message stays the same while simply sure parts of it change, like the recipient's name or numeric values. It's securely frustrating to proceed reusing the same text manually every time y'all take to send out emails.

At Readdle, we strive difficult to build products that make people productive and one of the cadre principles behind Spark is to make you dear your email again. In gild to get rid of all the annoyances described above, we're introducing electronic mail templates.

With the new Templates characteristic in Spark, you can create reusable blocks of text that you can include in an email with a few simple clicks. Spark even gives you boosted command over templates past letting you specify placeholders, which are and then replaced by actual values when the email is being sent out.

Hither are a few types of email where Templates tin save you time:

  • Reports
  • Squad updates
  • Pitches
  • Client quotes
  • F.A.Qs

Creating Templates in Spark

To go started with templates in Spark, open Spark'southward Preferences and navigate to the new 'Templates' tab.

At present, click on the  'Create template' push to create a new template with your own copy of the text.

Here, add together a name for your template and include any placeholders y'all want to add.

Similarly, continue adding new templates in Spark if you have other blocks of reusable text that you want to add.

Shared templates for teams

Your templates can exist categorized either as your own personal 'My Templates', or you can take templates for your team besides. They're most beneficial when you create F.A.Qs or replies to common customers or clients' requests and apply them across all of your team. All templates can exist dragged and dropped between the Personal and Teams sections.

The free programme includes up to 5 free shared templates for your team.

Using Placeholders in Spark Templates

The new templates feature in Spark allows yous to use placeholders within your templates. Placeholders are values of text that tin can change on the fly when composing or sending an email. Y'all can choose from a readymade set up of placeholders offered by Spark, or you tin even set and define your ain placeholders in Spark.

To create placeholders in Spark, utilize the 'Add Placeholder' push button in the toolbar. Spark supports 2 types of placeholders in templates.

Bluish Preset Placeholders:

Blue Presets are placeholders that are built into Spark and pull up the data automatically from Spark since the app already knows this data. These presets are great for when yous need to include information well-nigh the email itself in the template text.

The default listing of the bluish presets consists of:

  • Recipient's Showtime Proper noun
  • Recipient's Terminal Name
  • Recipient's Full Name
  • My Get-go Proper name
  • My Last Name
  • My Total Name

Every bit you tin can see, you lot can use the blue presets as placeholders for greeting someone in the electronic mail or to mention or sign off your own name.

Orange Custom Placeholders:

Orangish Custom Placeholders are placeholders where you tin can enter your own custom values. The values for these placeholders can be added past users when composing an email and any type of information tin be entered inside them.

These placeholders are neat when you want to blazon a custom value, and want Spark to remind you lot to about information technology. If you've included an orangish placeholder in your electronic mail template and forget to add a value there, Spark will warn you before sending out an electronic mail.

Using Templates in Spark

Now that we have created templates in Spark, let's have a look at how we can apply them when composing an e-mail.

At the bottom of the email composer window, you will notice a new Templates icon using which you tin select and add any of the templates you've created.

Permit's notice out some real-world utilize-cases of the electronic mail templates.

Example 1 → Query Response:

Let'south take the example of someone emailing you asking nigh the release date of your new app in the marketplace. You can easily create a template in Spark equally follows (every bit of at present, y'all can't add a placeholder past just typing in brackets, you have to use the 'Add placeholder' push).

Hello {{Recipient's First Name}},

Thank you for your interest in our new app. We're glad to know you're eagerly awaiting its release. We're wrapping upwards the final few stages of development and will exist releasing the app erstwhile in {{planned_release_month}}.

If you lot'd like to assist u.s. beta test the app, delight visit {{TestFlight_beta_url}}.

Thank you.

All-time,

{{My Full Name}}

Readdle Team

Example 2 → Sales Quote

For this example, let's consider that you're a manufacturing company and a prospective client has emailed yous asking for a quote for a bulk social club. Here's a handy template in Spark for you.

Howdy {{Recipient'due south First Name}},

Thank you lot for emailing u.s. with your query.

We'd be happy to fulfill your bulk club of {{product_name}} and submit the fastened quote for your perusal.

Product Name: {{product_name}}

Desired Quantity: {{product_quantity}}

Cost Per Unit: {{product_cost_per_unit}}

Discounted Full: {{discounted_total}}

The order can be completed and delivered to you within {{delivery_day_number}} days from the receipt of offset payment.

Kindly let us know if you have any questions.

Thank you.

All-time,

{{My Full Proper noun}}

Needless to say, with the new Templates feature in Spark, possibilities are endless. This feature has been designed to assist you save time and get more productive.

Download Spark for your device for free and let us know what you think:

  • Mac
  • iPhone & iPad
  • Android